During last week’s Mid-America Trucking Show (MATS), Joe DeLorenzo, director of the Federal Motor Carrier Safety Administration’s (FMCSA) Office of Compliance and Enforcement, discussed what truckers should be doing ahead of and after April 1, as well as some of the headaches he’s seen since the December implementation date.
After April 1, here’s a snapshot of what enforcement will look like:
- Drivers who do not have an ELD when required will be placed out of service (OOS).
- The driver will remain out of service for 10 hours in accordance with CVSA OOS criteria.
- Drivers will be allowed to travel to their next scheduled stop, but cannot be dispatched again without an ELD.
- If the driver is dispatched again, the driver and carrier will be subject to further enforcement action.
Here are some tips ahead of (and after) April 1
Select a device. Those holding out until the very last second to convert to an ELD now have 330 different devices to choose from on the FMCSA’s self-registered site. DeLorenzo noted that the important distinction between an ELD and something else is that an ELD draws its information directly from the engine.
He urged truckers to think about what they truly need before selecting a device and to use due diligence during the selection process. Ultimately, in order to comply with the mandate, ELDs are for tracking Hours of Service (HOS), and those rules have remained unchanged.
Know your device. On board, drivers are required to have the following:
- The device’s user manual, which can be paper or electronic;
- An instruction sheet for date of transfer;
- An ELD malfunction instruction sheet;
- And any supporting documents that drivers must provide to enforcement officers upon request.
When the device malfunctions … The ELD malfunction rule says if the device goes down, drivers automatically have eight days to use paper logs.
“Technically if you go over eight days, you’re supposed to ask for an extension,” he explained. “For extensions, it really depends on what is happening and why. Our number one concern is: Is the ELD collecting the hours of service correctly? If the device isn’t doing that, clearly we’re going to sympathetic towards giving you an extension.”
“We’re kind of managing those types of issues and I think getting a little more experience with it now that we’ve had a few,” DeLorenzo added. “It will go case by case.”
Editing drive time. The biggest thing about ELDs is that users cannot edit drive time as they could with paper logs, DeLorenzo pointed out. However, if drivers need to make edits of any kind, devices have an annotation feature – basically an electronic sticky note – for that purpose.
The most common attempt to edit drive time is running 15 minutes over due to traffic, or something like that, DeLorenzo noted.
“I am just going to encourage everybody to make sure you know how to use that feature and that your drivers know how to use that feature,” he stressed. “The most important thing about entering an annotation is that the driver has the final say. If the company decides to try and edit a driver’s log for some reason, it goes back to the driver. The driver has to say it’s OK and then they accept it and it goes on and maintains both records – the edited and the unedited versions.”
During an inspection. When a driver is stopped, an enforcement officer will require that hours-of-service data from the ELD be transferred to the officer.
To ensure the transaction goes as smoothly as possible, DeLorenzo urged fleet managers to make sure their drivers know how to transfer the HOS data to the officer and that they have their instruction sheets on hand.
“Work with the officer to figure it out,” DeLorenzo noted. “The biggest concern I get here is that ‘I really don’t want to give the officer my tablet and have him walk away with it. Or it’s my personal phone or personal device.’”
“I tell the officers to have the driver come out with their device and show them the screen on the tablet,” DeLorenzo added. “The officer doesn’t want to mess with your device and drop it and be responsible for it. They also understand that with the BYOD scenarios it mixes personal with business and they don’t want to deal with your other information either.”
Unassigned miles. Unassigned miles can be incurred when a truck moves without the driver in it. For instance, when a truck goes back to the yard or someone else drives it for maintenance. But when the driver goes to log in the next day and there are 20 unassigned miles, he or she will either accept them or not.
“This happens does happen to be one of the biggest headaches people are having right now,” DeLorenzo pointed out. “If somebody else is going to drive the truck, give them a maintenance log-in so those miles go somewhere.”
ELDs also have a built-in function for personal conveyance, which is found under special driving categories. If the driver is truly driving under personal conveyance, they can log in under personal conveyance, and that information gets separated from and doesn’t count toward HOS.
Remember to log out. DeLorenzo noted this is one of the most common mistakes drivers have been dealing with.
This article was originally published by American Trucker.